Club Policy

On the 25th May 2018, the new General Data Protection Regulation (GDPR) came into force across the UK. This enhanced and changed commitments to handling personal data set out in the Data Protection Act (1998), strengthening and unifying data protection for all individuals.


GDPR applies to organisations that take personal data from their customers or members, for example via manual or electronic based formats e.g. member forms, online platforms or club website. It relates to how the club not only obtains personal information but how it then stores and uses this data. All clubs need to ensure that when dealing with personal data:

  • They process it securely,
  • It is updated regularly and accurately,
  • It is limited to what the club needs,
  • It is used only for the purpose for which it is collected,
  • It is only used for marketing purposes if the individual has given the club consent to do so.


Windsor Judo Club has an obligation to process data in accordance with the rights of all those we hold data on. These include:

  • The right to be informed,
  • The right of access,
  • The right to rectification,
  • The right to erasure,
  • The right to restrict processing,
  • The right to data portability,
  • The right to object, and
  • The right not to be subject to automated decision-making including profiling.


The data that Windsor Judo Club holds on judo players, parents/guardians of judo players is listed below:

  • Full name,
  • BJA membership number and expiry date,
  • Email address – used to inform players and parents of term dates, fees and upcoming events,
  • Fee payment details,
  • Gi, belt or club merchandise payment details,
  • Email address and home address associated with club payments and club events,
  • Medical information provided e.g. asthmatic, diabetic etc,
  • Contact telephone number and other contact details (where it has been provided) for a named contact in the event of an injury.


We may share elements of the above information with the British Judo Association or other Club’s where it is required to enter judo competitions and events. This will only occur when you agree to enter a competition or event.


General statistical information which is unlikely to identify individual members may be shared with organisations such as Sport England or other funding partners, when funding applications are submitted by Windsor Judo Club to other organisations.


Once a Judo player leaves Windsor Judo Club their personal details are removed.


If you would like Windsor Judo Club to stop contacting you regarding upcoming events please email [email protected]